Parental / Guardian Agreement

Before any Explorer can attend Hybrid Explorer Scouts face-to-face meetings their parent/guardian must read the Risk Assessment controls shown below, and complete a safety agreement form, which can be found HERE.

Safety Measures to allow Face-to-Face meetings

Travel to and from meetings: Car sharing and use of public transport will be discouraged in accordance with Government guidelines. Explorers will be encouraged to walk to activities where possible.  Use of face coverings and adequate ventilation in vehicles to be advised where leaders are informed that car sharing will be occurring.
Maintaining social distancing and drop off and pick up: Prior notification to Explorers and parents/guardians with clear expectations via normal email communications methods (e.g. email, website).  Where vehicular transport is required, those dropping off/collecting young people by car will be asked to stay in their vehicles to support social distancing.  Activities held away from the hut will be arranged so that collection/drop off locations have sufficient space to allow for social distancing on arrival and prior to departure.  Leaders will aim to arrive before Explorers to ensure social distancing requirements can be reiterated and enforced.

Location-Specific Measures:

HQ:  Carpark facilities have sufficient space to allow for social distancing on arrival and prior to departure.

Bourley Road Carpark (Ceasers camp hike): Collection/drop off location is restricted.  However the parking/turning space has sufficient space to allow for social distancing on arrival and prior to departure.

Maintaining social distance during meetings: Limit group sizes to the volume of people a location can support with social distancing in place and in line with current advice and guidance in force at the time.  Maintain clear space between groups.  Pre-plan how groups will be managed for each activity. Plan activities to facilitate current social distancing requirements in force.  Leaders will maintain 2m distance from young people under all normal circumstances and will wear face coverings indoors unless delivering an activity..
Hygiene of people: Prior notification to Explorers and parents/guardians with clear expectations via normal email communications methods (e.g. email, website).  Explorers and Leaders requested to wash hands prior to leaving home and to bring their own hand sanitiser and face masks/coverings.  Hand sanitiser/ hand washing will also be provided for members on arrival, departure and during as required.
Hygiene of premises (including toilets):  As the Hybrids HQ is being used by Totterdown Preschool on a daily basis, at this time we will only be conducting outside activities.  The HQ premises will be deemed out-of-bounds for all Explorers.  Explorers will be informed that toilet facilities will not be routinely available and can only be used in exceptional circumstances. Where toilet facilities are required to be used, these will be cleaned before any such use and after sessions where they have been used in line with the instructions of Totterdown Preschool. Cleaning equipment will be available to leaders with safe storage.

Where equipment is required to be obtained from the Hybrids storeroom within the Hybrids HQ, this shall be accessed by Leaders only.  After activities have ceased and the equipment has been returned the storeroom door shall be locked and surfaces (handles, etc) wiped down.

Hygiene of activity equipment: Use of equipment will be limited where possible and restricted to what is essential.  Where equipment is to be used, Explorers will be requested to bring their own where possible and appropriate (e.g. pens, paper, torches) to avoid the need to provide shared/communal equipment. Where equipment stored at the Hybrids HQ is to be provided, this will be removed and returned by the Leaders only.

Location-Specific Measures:

HQ: Equipment provided will be cleaned before and after group use, assigning specific items to individuals for the evening where possible.  Cleaning equipment will be available to leaders with safe storage. Any items that cannot be suitably cleaned shall be quarantined by placing them in a labelled box, which shall be locked in the Hybrids storeroom and not used again for a minimum period of 1 week.

Bourley Road Carpark (Ceasers camp hike): If any equipment needs to be given out (maps, etc) it will be cleaned beforehand and assigned to specific individuals for the evening. As cleaning will be difficult at this outdoor location, any returned items shall be quarantined by placing them in a labelled box, and retained without use for a minimum period of 1 week.

Use of outdoor spaces: Choice of location appropriate to activity, briefing to leaders and young people on boundaries, checks on the location ahead of use by leaders.  Continue to ensure social distancing by all participants in line with current social distancing requirements in force.  Personal hygiene controls (i.e. use of hand sanitiser) to be followed. Leaders will be aware of members of the public entering the area to ensure social distancing can be maintained.
First aid: First aid kit to be supplemented with additional personal protective equipment including face coverings/visors and disposable gloves.  Explorers and Leaders requested to bring their own hand sanitiser and face masks/coverings.  Where possible, anyone requiring first aid will be supported to treat themselves, but where contact is required face coverings and gloves to be worn by all parties involved where possible. Any breaches in social distancing will be documented and parents/guardians informed. Current guidance states that adults should receive compression only CPR with mouth and nose covered by cloth or similar if possible, child CPR continues as normal with breaths and compressions, using a face shield if available.
Refreshments (including those required for activities e.g. cooking activities): Explorers and Leaders requested to bring their own where required and not to share with others.  Any leftovers will be taken away by the person who brought it or disposed of.
Local infection rates: Leaders to maintain awareness of local infection rates and any additional local restrictions and to consider return to online meetings only if local infection rates rise significantly, or if additional local or national restrictions are implemented, regardless of the national alert level.
Mental wellbeing: Opportunities given during meetings to raise concerns about safety measures and personal wellbeing.  Clear, confidential contact routes outside of meetings within TSA safeguarding guidelines.  Planned measures discussed with Explorers prior to implementation to ensure input and understanding.  Virtual meetings to be maintained to allow those who remain uncomfortable about returning to face to face activities, or are unable to due to health reasons, to remain engaged.
Changes to Government and Scout guidance: Leaders to remain vigilant to changes in government or Scout Association guidance and review and amend risk assessments in light of any changes impacting on existing measures. Monthly reviews will be undertaken as advised by Scouts HQ and where no changes are required, this will be communicated to all leaders via email.  Where changes are required, these will be submitted for approval and then communicated to all leaders, parents and Explorers via normal email communications methods (e.g. email, facebook, Instagram) as appropriate.
Infection: Prior notification to Explorers and parents/guardians with clear expectations via normal email communications methods (e.g. email, Website).  All members advised not to attend face to face meetings if they or anyone they live with or have come into contact with has exhibited any symptoms in the last 10 days and to follow government advice regarding testing, self-isolation and engagement with the Test and Trace service.  Contact details and registers of all people in attendance at any face to face meetings to be maintained in line with UK Test and Trace guidance to enable engagement with the service if required.
Compliance with Scout HQ guidance and other requirements: All leaders will be asked to read and stay up to date with guidance available on the Scout website regarding COVID.  Parental permission to return to face to face scouting will be obtained and recorded via Google Forms to enable swift and effective collection and documentation to support accurate and up to date record keeping in line with HQ requirements and GDPR.  All adult volunteers will be up to date on Mandatory Ongoing Learning (MOGL).

A QR code will be displayed in the premises for anyone over 16 to scan using the NHS Covid app.

COVID-19 Latest: We now have approval to return to Outdoor Face-to-Face meetings.  For details of all safety measures being put in place please see COVID-19: Safety Measures.

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